Part-Time | $18–$20/hour, depending on experience

Artesian Financial Services is seeking a dependable, detail-oriented Administrative Assistant to support our bookkeeping team and provide administrative support for the company.

This is a part-time position. It is a great fit for someone who enjoys organized work, takes pride in accuracy, and is comfortable helping a busy office run smoothly.

About the Role

The Administrative Assistant will help with a variety of office, bookkeeping support, filing, and misc. tasks. This person will assist bookkeepers with printing, copying, filing, data entry, invoice entry, and document organization. They will also help manage client email inboxes by moving attachments into the correct SharePoint folders.

In addition, this role will include email organization, task management, and general administrative support.

This is a high-trust position. The Administrative Assistant may have access to client email inboxes, financial documents, internal company records, and sensitive client information. The right person will be organized, careful, discreet, and dependable.

Key Responsibilities

Responsibilities may include:

• Assisting bookkeepers with printing, copying, scanning, filing, and document preparation
• Entering invoices into company systems accurately and on time
• Moving attachments from client email inboxes into the appropriate SharePoint folders
• Organizing and maintaining electronic and physical files
• Reviewing files before they are placed in the filing cabinet to ensure they are complete
• Helping ensure documents are saved in the correct location and named properly
• Supporting the bookkeeping team with data entry and routine administrative tasks
• Helping prepare documents for meetings, reports, check folders, and client records
• Assisting with email organization and inbox management for the company
• Helping track tasks, follow-ups, reminders, and priorities
• Supporting office organization and general administrative needs
• Communicating clearly when information is missing, unclear, or needs review
• Following company procedures for confidentiality, document handling, and recordkeeping
• Assisting with additional administrative or bookkeeping-support tasks as needed

 Ideal Candidate

The ideal candidate is someone who:

• Is highly detail oriented
• Is trustworthy and discreet with confidential information
• Enjoys organizing documents, emails, tasks, and information
• Can follow step-by-step procedures carefully
• Is dependable, punctual, and consistent
• Notices when something is missing, incomplete, or out of place
• Is comfortable working with email, electronic files, and basic office systems
• Can manage repetitive tasks with accuracy and care
• Communicates clearly and asks questions when needed
• Is willing to jump in and help wherever needed
• Enjoys supporting a team and keeping things organized behind the scenes

Qualifications

• Prior office, administrative, clerical, data entry, or bookkeeping-support experience is appreciated
• Basic computer and outlook skills required
• Experience with Microsoft Outlook, SharePoint, Excel, QuickBooks, or similar systems is a plus
• Strong organization and time-management skills
• Ability to maintain confidentiality
• Ability to work carefully and accurately in a busy office environment
• Willingness to learn Artesian’s systems, filing structure, and procedures
• Ability to pass a background test

Schedule

This is a part-time position. Specific workdays and hours can be discussed during the interview process.

Why This Role Matters

At Artesian Financial Services, accuracy, organization, and trust are central to the work we do. The Administrative Assistant will help keep client documents organized, support bookkeepers with important daily tasks, and assist the team with email and task organization.

About Artesian Financial Services

Artesian Financial Services provides bookkeeping and financial support services for Texas municipal utility districts and special districts. Our team is committed to clear finances, trusted service, and stronger communities.

To Apply

Interested candidates should submit a resume and a brief note about why they are interested in the Administrative Assistant position at Artesian Financial Services.